In active filing management for preparation of use from legal aspects in general hospital Dr. H. Soewondo Kendal 2020

Setijaningsih Astuti Retno; Pramudya Rangga; Suyoko; Isworo Slamet

doi:10.30574/gscbps.2020.13.1.0342

Authors

Setijaningsih Astuti Retno Department of Medical Record, Faculty of Health, Dian Nuswantoro University, Semarang, Indonesia.
Pramudya Rangga Department of Medical Record, Faculty of Health, Dian Nuswantoro University, Semarang, Indonesia.
Suyoko Department of Medical Record, Faculty of Health, Dian Nuswantoro University, Semarang, Indonesia.
Isworo Slamet Department of Environmental Health, Faculty of Health, Dian Nuswantoro University, Semarang, Indonesia.

DOI:

https://doi.org/10.30574/gscbps.2020.13.1.0342

Keywords:

Inactive filing management, Arrangement procedures, Document use value, Legal aspects

Abstract

Management of inactive medical record document storage in accordance with the provisions of the Archival Law number 43 of 2009 Article 48 is an active archive that is stored for 2 years and the archive is inactive for 5 years, destruction of files outside of the procedure is an inappropriate act. Inactive medical record document sorting for general disease groups in dr. H. Soewondo Kendal experienced a file loss of 4.41%, the default file was miss 0%. This study aims to analyze the management of inactive medical record documents for the preparation of legal use values. This type of research is qualitative research with a cross-sectional approach through observation and interviews. The results showed that the arrangement of inactive medical record documents was grouped by type of disease according to the archive retention schedule so that they could be easily and quickly tracked and retrieved. While the archive retention schedule per disease group is to determine the length of storage so that the standard procedure for organizing medical record documents that are not actively reviewed is legally useful. Management of inactive medical record documents needs to be supported by resources in the form of standard structuring procedures in addition to archive retention schedules. This procedure should be set forth in the input, process and output standards as a guideline for filing officers. Technical guidance is needed so that the archivist's understanding of inactive file management is uniform, so as to reduce the incidence of misfiles.

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